Checking for duplicate titles across entitlements

At a recent KB+ One Day Workshop there was some interest in how KB+ can be used for comparing journal packages, examples of potential use include checking for duplication of titles across different packages, identifying which titles are potential gains or loses when considering moving from one package to another, comparing your entitlements with a publisher title list etc.

There are a number of ways in which KB+ can help answer these questions and we have a series of blog posts covering the tools available. Our last posts looked at comparing a package over time and comparing one package with another.

For full details of all the features in KB+ please see our help section with user guides, use cases and webinar recordings.

Identifying duplicate titles across your entitlements

You can see a list of all the titles relating to the subscriptions you have recorded in KB+ by going to Institutions>(your institutions)>Titles. You can filter this’ list by selecting ‘Titles we subscribe to through 2 or more packages’ to see a list of those titles which appear in 2 or more packages including their coverage details.

all titles subscribed - with labels

Contact us at knowledgebaseplus@jisc.ac.uk if you require any support in using the tools I have mentioned above or if you have any examples using the comparison features in KB+ to share with the community.

We have recently added some new Use Cases showing how KB+ is currently being used across the community.

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Comparing Journal Packages using renewals worksheet

At a recent KB+ One Day Workshop there was some interest in how KB+ can be used for comparing journal packages, examples of potential use include checking for duplication of titles across different packages, identifying which titles are potential gains or loses when considering moving from one package to another, comparing your entitlements with a publisher title list etc.

There are a number of ways in which KB+ can help answer these questions and we have a series of blog posts covering the tools available. The last post covered using the Comparison Tool to compare the same package over time or two different packages.

Comparing a journal package with one or more packages

You can compare a number of journal packages by using the Generate Renewals Worksheet, select Institutions > (your institution) > ‘Generate Renewals Worksheet’.

Search for the packages you wish to compare and click the ‘add basket button’ Once you have made your selection click ‘Generate Comparison Sheet’ for an excel spread sheet listing all the titles in the packages.

generate subscription sheet - with labels

You can edit this spread sheet in excel by adding Filters and then Filtering by colour for those columns with the package name as a heading. If you filter by colour ‘green’ for all the packages you will see the titles which are duplicated across the packages.

Comparing your journal entitlements with a package

The Renewals workflow (see user guide for full details and screenshots) allows you to compare one of your subscriptions with another package. This is similar to the process above whereby your subscription is added to the basket with another package and click on ‘Generate Comparison Sheet’. As above you can then edit this spread sheet to filter by colour to see which titles are in both packages (both cells will be green) and which titles are in one package but not the other.(one cell will be green the other blank). This could be useful for when you want to compare your titles against the latest publisher list to see if there are any new titles or any deletions, this could include titles that are transferring in or out of the publisher list.

Contact us at knowledgebaseplus@jisc.ac.uk if you require any support in using the tools I have mentioned above or if you have any examples using the comparison features in KB+ to share with the community.

We have recently added some new Use Cases showing how KB+ is currently being used across the community.

Comparing Journal Packages

At a recent KB+ One Day Workshop there was some interest in how KB+ can be used for comparing journal packages, examples of potential use include checking for duplication of titles across different packages, identifying which titles are potential gains or loses when considering moving from one package to another, comparing your entitlements with a publisher title list etc.

There are a number of ways in which KB+ can help answer these questions and we have a series of blog posts covering the tools available.

For full details of all the features in KB+ please see our help section with user guides, use cases and webinar recordings.

Comparing one journal package with itself over a period of time

Over a year ago we introduced a new tool Package Comparison, select Institutions > Compare Packages, which allows you to compare a package across a period of time to see what changes have happened to that package, for example this may include new titles joining a package, titles leaving a package, coverage dates being changes etc. This is useful for those packages where the subscription is for multi-year and the one title list is edited for the duration of the deal. For example this tool can be used to compare JSTOR Master from December 2014 to June 2015, by selecting the appropriate filter we can see which titles have been added to the collection since Decmenber 2014 (insert), which titles have been removed from the collection (deleted), which titles have had details amended during the time period (update) and which titles have remained unchanged (No change)

(see our blog post on release 4.2 for further details about the package comparison tool)

Comparison tool

Comparing one package with another

You can also use the tool above to compare one package with another, please ensure you have the appropriate date relating to the package before you click compare. If you wanted to see which titles appear in both packages click on (update) and (No Change) to see all the titles that appear in both packages.

Contact us at knowledgebaseplus@jisc.ac.uk if you require any support in using the tools I have mentioned above or if you have any examples using the comparison features in KB+ to share with the community.

We have recently added some new Use Cases showing how KB+ is currently being used across the community.