Making the most of JUSP

JUSPI was pleased to be invited to attend a ‘Making the most out of JUSP’ KB+workshop to talk about how JUSP and KB+ have been working together. It was a really useful day in terms of gaining a better understanding of the benefits JUSP provides to institutions and also how they have worked in building an engaged and enthusiastic community. I was also pleased to be able to chat about e-resources with librarians, something I never tire of.

The day started with a presentation from Tim Peacock, from the University of Derby and their experience of using JUSP, his talk concluded with some questions which were a useful springboard for discussion amongst the table with regards how they use JUSP, who in the institution they need to share the data with etc. Tim noted that the content coverage in JUSP does not cover all the titles which they subscribe to, this is also the case for KB+ and I can see an opportunity to work together to help prioritise and increase our knowledge base coverage.

JUSP provided practical exercises for groups to work through which highlight the available reports, features and functionality of the system. Judging from the animated discussion and buzz in the room these exercises were really successful and is something I think would be useful to try with KB+.

For my presentation I talked about our similar core foundations in terms of both being a shared service and the importance of collaboration with the community to create systems fit for need. JUSP and KB+ grew from a need to help tackle challenges faced across many institutions and in providing a national solution we offer the opportunity to reduce time and effort.

The need for integration between KB+ and JUSP has  been echoed in both communities so I was pleased to demonstrate how you can view JR1 stats in KB+ and also that JUSP are making use of the title lists created in KB+. We have further plans for more effective data sharing between the systems, including aiming to allow institutions to only mark up titles in one system and then sharing this with the other system which again will hopefully save time and effort.

The day ended with a recap of some of the new developments in JUSP including a website refresh, the introduction of Usage Profiling, Counter 4 and discussions with vendors regarding interoperability between systems and use of the JUSP API.

An enjoyable and useful day which I hope is the start of more joint events. Presentations from the day will shortly be available from the JUSP website.

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Recommendations from the HIKE project

I enjoyed reading the following article in the latest SCONUL newsletter The HIKE project: evaluating Intota and KB+ for the UK marketplace by Amy Devenney, Graham Stone. I was fortunate enough to attend the Jisc HIKE Project Workshop which I blogged about here and the work undertaken by Huddersfield has been extremely valuable in helping develop and shape KB+ into a system that works for libraries.

I was really pleased to see the following quote

“we firmly believe that KB+ will reduce duplication of staff time and effort in the population and on-going maintenance of individual knowledge and will foster shared community and partnership to reduce the amount of work undertaken by each institution”

as one of the key principles for KB+ is about saving peoples time. Working with the community has also been core to the development of KB+ and am looking forward to gathering more feedback and ideas from our upcoming focus groups.

It was encouraging to see how many of the recommendations from the article have been integrated into KB+, such as;

  • The ability to view a licence from the subscription which was in our recent release
  • The addition of JUSP statistics viewable within KB+ and in the renewal spreadsheet. We are committed to working with JUSP to ensure interoperability and integration, the results from the recent JUSP survey also indicated a keen interest from the community.
  • In release 3.3 we began to load ONIX licences into KB to allow you to view and compare usage terms. Work continues on loading licences and enhancing the ‘license comparison’ function.
  • We continue to work with vendors including Proquest (Serials Solutions) and there is now a Serials Solution format in KB+ to allow you to export data. We have not however established an API but are keen to gather feedback on the value this potentially provides so please do email us at kbplus@jisc-collections.ac.uk

I think the recommendation to other HE institutions to ‘fully embed KB+ into the journal workflow’ is really valuable and provides a good starting point on how to make the best use of KB+.

KB+ Release 4.0

This release continues to improve and develop the functionality of the system in response to feedback, including changes to the dashboard, the opportunity to search across almost 20,000 titles now available in the knowledge base and continued expansion on our export formats to now include and export for the OCLC link resolver.

New and updated features include;

On Screen Help Information icon

We are introducing information icons on various screens across KB+ to provide additional information. (we are currently working on the text to populate the information icons and this will be available soon) We hope this will help towards making the system more intuitive and easier to use. Each user can decide whether they wish to see the information icons or not, and by default this option is switched off. In order to see this icon you must go to your Profile (menu at the top right of the screen) and edit the new “Show Info Icon” setting to ‘Yes’.

Screenshot of the Show Info Icon profile setting

Changes to the Dashboard

Dashboard

  • Announcements  – you will be notified via announcements of changes or deletions to URLs, these will be applied automatically to your subscriptions so no action is required
  • Announcements  – these will now be created once a day in order to reduce the number of announcements posted during times of busy activity
  • Latest discussion – you will no longer see any automated postings and therefore will be a shorter list focusing solely on discussions created by KB+ users. We hope this will make the dashboard display clearer and make it easier to catchup with the latest discussions.

Log of actions for Licenses & Subscriptions

Under the ‘History’ tab you will be able to see a list of your actions in relations to any ‘To Dos’ for a package. You will therefore have a list of which actions you accepted, rejected or are pending per package providing a useful record of the changes that have occurred.

Search Titles

You can now search across all the titles within the knowledge base by selecting Manage>All Titles and entering a search term. Once you select a title you will also be able to see all the packages where this title appears providing a useful overview of cross-coverage.

The search is currently done by ‘Phrase Searching’ but we are keen to hear how you would like this type of search to work and how you would like the results displayed.

Exports

We are keen to ensure that you are able to use KB+ data with the other systems you work with and therefore continue to develop export formats which may be of value, please let us know if there are other types of export formats you might require. Our latest addition to the formats is one for the OCLC Resolver, which joins the existing ‘Serials Solutions’ and ‘SFX’ exports.

Previously in order to see relevant export formats you had to edit your profile, we have now removed this requirement to improve accessibility and awareness, and so all users now see all the available export options.

Screenshot of exports
Removing a License from a Subscription

You can now remove a licence from a subscription by going to the subscription details screen and changing the Licence value to ‘None’. This removes the link between the licence and the subscription.

Viewing a License from a Subscription

Once a licence is has been added to a subscription there is now a ‘Link’ which you can click to take you directly to the licence details screen to easily check licence  terms and related information. This is in addition to a similar link available from the Issue Entitlement screen.

Adding to the knowledgebase

In the feedback we have been gathering we are aware of the inclusion of aggretated full text title list in KB+ being a clear priority for a number of you.

The key challenges are how to manage packages in KB+ where there is both a very large number of titles and on-going change to the titles. From initial investigations we have found;

  • Because ISSNs are often missing (ISSN is an essential identifier to help us guarantee data quality) it would be difficult to load all of the content from an aggregator into KB+
  • Because of the contradictions between the data already in the KB+ system and data from aggregators, which means a lot of manual verification, the inclusion of aggregator title lists will be time consuming and potentially come at a cost to other important activities

We would now welcome your input on the best approach to for us to take in order to meet your requirements:

  • Should we only upload journals and magazines (excluding the non-journal/magazine material such as conference proceedings and grey literature)?

OR

  • Should we only upload material that has an ISSN. This will include journals, magazines, conference proceedings, etc.?

OR

  • Should we only upload a set of “preferred titles”. The list of “preferred titles” would have to be provided by institutions?

In addition, the team is looking for recommendations on which collections are more relevant to institutions

We would welcome your feedback in helping us to decide workflows and set priorities, please email kbplus@jisc-collections.ac.uk.

KB+ Focus Groups

As KB+ is taken on by more institutions, many of whom were not part of early discussions about preferred workflows and interface layout, it’s very important that we work with libraries to take on feedback and ideas – and also that we have the resources to act on those inputs.

This year’s budget makes provision for this in Releases 4.1 (after Easter) and 4.2 (in the summer).

To be sure we understand your priorities, we will be holding focus groups in three locations in early March as follows. We will cover the following topics at all 3 focus groups

  • Management of Issue Entitlements, including package change, renewals, ‘To do’ alerts and JUSP integration
  • Licensing & Subscriptions processes
  • Potential for inclusion of financial information
  • Wednesday, 5thMarch – Central London – Jisc Offices, Meeting Room 2, Brettenham House North, 5 Lancaster Place, London WC2E 7EN.
  • Thursday 6th March – Central Manchester –Mimas, the University of Manchester, 5th Floor Roscoe Building, Oxford Road, Manchester, M13 9PL.
  • Thursday 13th March – Central belt, Scotland – Causewayside Building, National Library of Scotland.

In order to save your time at the events, we will already have scheduled improvements to address a number of cosmetic and operational ‘irritations’ that users and data managers have reported.

Whilst these meetings are geared to taking feedback and ideas from users with experience of the KB+ system, any academic library is welcome to send one or two delegates.

The meetings will take place from 11am to 3.30pm to allow for travel and will be attended by members of the development and data management teams plus colleagues from JUSP.

In order to finalise dates at appropriate venues, please email kbplus@jisc-collections.ac.uk with your interest in attending or sending colleagues, indicating your preferred meeting(s). On that basis, we’ll finalise dates by 1st February so you can make firm bookings.

Frequently Asked Questions

We have recently added some FAQ to our support pages. We hope they will be useful especially to institutions new to KB+ in giving an overview of the  benefits of KB+ and how it could be used.

If you have any tips you would like to share for those starting to use KB+ please follow us on twitter and give us your ideas using the hashtag #kbplustips or just send us an email; kbplus@jisc-collections.ac.uk.

I was also excited to see that on 12th December Laura Wilkinson is holding a “KnowledgeBase+ Day” dedicating some time to get to know the system. You can find out all the details on her blog & follow how it goes on the day using the hashtag #KBPlusDay.

Do let us know if anyone is planning something similar .

KB+ and JUSP

KB+ and JUSP

One of the new features of release 3.3 in KB+ is the inclusion of JUSP JR1 and JR1a statistics. You can view the statistics by selecting one of your subscriptions, clicking on the title and scroll down. Please note, statistics are only available for those packages which are also part of JUSP.

We hope this information will help with the renewal process and therefore when you generate a comparison worksheet from KB+ you will also get the current year (plus previous 4 years) worth of statistics. Details on how to generate a compartions worksheet are available at https://knowledgebaseplus.wordpress.com/kb-support/renewing-a-subscription/the-comparison-basket/

Screenshot of comparison basket spreadsheet

We are continuing to work closely with JUSP and look forward to developing further integration. As reported in the latest JUSP newsletter there will also be a joint JUSP & KB+ Community Advisory Group meeting.

As always we would welcome your feedback on this new feature so please get in touch just click on the Support button in KB+

Support